Org Structure

Friends of Ohlone Park

The name of the organization is Friends of Ohlone Park, also referred to in this document as FOOP.
Section 1. Purpose
The purpose of the organization, which is a voluntary association, will be to:
Support activities that contribute to the improvement of Ohlone Park.
It is the declared policy of FOOP that it shall not act in any way as to conflict with the bylaws of its umbrella organization and fiscal agent, Berkeley Partners for Parks.

Section 1. Eligibility for Membership
a. Voting Membership Eligibility
a. Primary place of residence must be an address within these boundaries:
i. North and South: Within 3 blocks of the perimeter of Ohlone Park (from the North side of University Ave to South side of Virginia), and
ii. East and West: 2 blocks to the east and west (Both sides of Milvia St on the east to West Side of Acton Street in the west).
b. Must have attended at least 2 meetings in the last year. (Can vote on 2nd meeting within 12 months)
c. Has paid $5 dues in current calendar year.

b. Non-Voting Membership Eligibility
a. Non voting members must reside in the City of Berkeley but can live outside of the FOOP membership boundaries.

Section 2. Annual Dues
The amount required for annual dues shall be $5 each year, due January 1st of each year or by the second meeting of the calendar year.
Unless changed by a majority vote of the members at an annual meeting of the full membership. Continued membership is contingent upon being up-to-date on membership dues.

Section 3. Rights of Voting Members
Voting Members can receive email notification of meetings, attend meetings, participate on project committees and the Coordination Team, and participate in the decision making process.
Section 1. Regular Meetings
All members shall be notified of “regular” meetings at least 10 days prior to meeting dates. Meetings will be held in a place that is accessible to all members. It is the responsibility of Members to make sure that their email address is updated.
Section 2. Special Meetings (Committee or Team Meeting)
Special meetings may be called by individuals or committees, but must give notice to the Steering Committee Coordination Team. [corrected by BJM 4/19.2016]
Section 3. Quorum
A quorum for a meeting of the members shall consist of at least 5 Voting members.
Section 4. Decision Making
Our goal is to reach consensus on decisions, however in the event that consensus is not easily reached, a majority of 2/3 of the attending members is sufficient to make a decision.

Members of the Coordination Team must be Voting and Active Members. The Coordination Team will include a minimum of 2 members and a maximum of 10 members.
The Coordination Team will be responsible for:
• Organize meetings; announce meeting dates, times and location, solicit agenda items, distribute proposed agendas, prepare final agendas
• Act as treasurer; collecting dues, monitor expenses and payments, provide reports on expenditures and income.
• Maintain documents and records: minutes of meetings, agendas, proposals, correspondence, and other relevant documents.
• Act as a liaison or coordinate communications with City and other outside organizations.
• Provide support for project proposals.

Coordination Team Meetings
Will be open to the general membership and noticed.
Members of the Coordination Team shall not receive any compensation for their services as CT Members.
Parliamentary Procedure when Resolving Disputes
If there is a dispute that is difficult to resolve, any question concerning parliamentary procedure at meetings shall be determined by the President by reference to Robert’s Rules of Order.

Conflict of Interest and Compensation
Any member who might directly benefit financially from an action by FOOP must disclose their interest if it is not obvious. The membership shall decide if any special actions need to be taken to remove this person from decision making on the particular decision.

Violations of the Conflicts of Interest Policy

1. If the Coordination Team has reasonable cause to believe a member has failed to disclose actual or possible conflicts of interest, it shall inform the member of the basis for such belief and afford the member an opportunity to explain the alleged failure to disclose.

2. If, after hearing the member’s response and after making further investigation as warranted by the circumstances, the Coordination Team determines the member has failed to disclose an actual or possible conflict of interest, it shall take appropriate disciplinary and corrective action.

The FOOP membership may amend these Bylaws by 2/3 majority vote at any regular or special meeting. Written notice setting forth the proposed amendment or summary of the changes to be effected thereby shall be given to each member within the time and the manner provided for the giving of notice of meetings.

We, the undersigned, are all of the initial Coordination Team, and we consent to, and hereby do, adopt the foregoing Bylaws, consisting of the ## preceding pages, as the Bylaws of this organization.
ADOPTED AND APPROVED by the FOOP Coordination Team on this ____ day of _________, 20__.



Draft version created Tues Jan 26
Contains revisions from FOOP Meeting of Jan 30